Effective Date: July 28th, 2023 At Sonnet AI, we are committed to protecting the privacy and confidentiality of our users' information. This Privacy Policy outlines how we collect, use, disclose, and protect personal information gathered through the use of our AI meeting notetaker software, Sonnet AI. By using Sonnet AI, you consent to the practices described in this Privacy Policy. 1. Information We Collect 1.1 Personal Information: Sonnet AI may collect personal information that you provide directly to us, such as your name, email address, and other contact details. 1.2 Meeting Data: When using Sonnet AI during video calls, the software may process and store information from the call, including but not limited to audio recordings, video recordings, and text transcriptions. 1.3 Usage Information: We may collect non-personal information related to your use of Sonnet AI, including device information, IP addresses, and browsing activity. This data is collected in an aggregated and anonymous form to help us understand and improve the performance of our service. 1. How We Use Your Information 2.1 Provide Services: We use your personal information and meeting data to operate and deliver Sonnet AI's services, including generating meeting transcriptions and notes. 2.2 Improve Services: We may use aggregated usage information to analyze trends, monitor the effectiveness of our service, and enhance Sonnet AI's features and user experience. 2.3 Communication: We may use your contact information to send you updates about Sonnet AI, respond to inquiries, and provide customer support. 2.4 Legal Compliance: We may use your information to comply with applicable laws, regulations, or legal processes. 1. Data Security 3.1 Security Measures: We implement industry-standard security measures to protect your personal information and meeting data from unauthorized access, disclosure, or alteration. 3.2 Sonnet AI may store and retain meeting data, including audio recordings, video recordings, and text transcriptions, after the conclusion of the video call. This storage is necessary to provide you with access to your meeting notes, enable you to review and share the content, and offer a seamless user experience. We will take appropriate measures to safeguard the stored data and ensure its confidentiality and security. 3.3 Encryption: All data transmission between Sonnet AI and your device is encrypted to safeguard your information. 1. Sharing of Information 4.1 Third-Party Service Providers: We may engage third-party service providers to assist with data processing, analytics, and other support services. These providers are bound by confidentiality agreements and are not permitted to use your information for any other purpose. Sonnet securely engages OpenAI’s AI models to process, analyze, and generate content off of meeting data. Only meeting transcription data is shared with Open AI. 4.2 Anonymized Data: We may share aggregated and anonymized usage data with third parties for research, analytics, or marketing purposes. This data will not contain any personally identifiable information. 4.3 Legal Requirements: We may disclose your information if required by law or in response to a valid legal request. 1. Your Choices 5.1 Opt-Out: You have the right to opt-out of receiving promotional communications from us. You can do this by following the instructions provided in our communications or contacting us directly. 5.2 Access and Correction: You can access, update, or correct your personal information by contacting us at the provided contact information. 1. Children's Privacy Sonnet AI is not intended for use by children under the age of 13. We do not knowingly collect personal information from children, and if we become aware of any such information being collected inadvertently, we will take appropriate steps to delete it. 1. Changes to this Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes to this policy through Sonnet AI or other communication channels. It is your responsibility to review the Privacy Policy periodically. 1. Contact Us If you have any questions, concerns, or requests regarding this Privacy Policy or the privacy practices of Sonnet AI, please contact us at [email protected]. By using Sonnet AI, you agree to the terms and conditions outlined in this Privacy Policy. 1. Google Limited Use Policy Compliance Sonnet’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy including the Limited Use requirements.